Incorporating Your Business

Certificate on registered company information and company seal registration certificate
Once registration of establishment has been completed for a Japanese branch office or a subsidiary company, a certificate on registered company information can be obtained from the Legal Affairs Bureau. The certificate on registered company information is a document officially certifying a company's registered information.
The principal information to be registered for a joint-stock corporation is as follows:

Corporate name
Location of head office
Business purposes
Method of giving public notice
Total number of shares to be issued
Types and numbers of outstanding shares
Rules on the limitation of transfer of shares
Amount of capital
Directors and dates of appointment
Representative directors and dates of appointment
Auditors and dates of appointment
Date of company establishment

The certificate on registered company information must ordinarily be presented whenever opening a bank account, filing notifications with administrative authorities, purchasing assets for which name registration is required (real estate, securities, vehicles, telephone lines, etc.), and concluding important agreements with business partners.
On certain occasions, the company seal registration certificate will need to be submitted along with the certificate on registered company information. The company seal registration certificate is a document publicly certifying the company seal that has been registered. This certificate is used to confirm whether or not company seals placed on applications, filings, contracts, etc., have been placed there with legitimate authorization from the company; the certificate may be obtained from the Legal Affairs Bureau after completion of establishment registration. The company seal as well as the names of the persons authorized to use the seal must be registered with the Legal Affairs Bureau when applying for establishment registration. The representatives of the branch office/subsidiary company are the only parties authorized to use the company seal, and their personal seal registration certificates or signature certificates must be presented when registering the company seal.
In the event of changes to the registered information or the company seal, the prescribed modification procedures must be completed promptly. Applications for registration of changes to registered information must be submitted to the Legal Affairs Bureau within two weeks of the changes for subsidiary companies, and within three weeks of the changes for branch offices.

(Jetro "How to Set Up Business in Japan" http://www.jetro.go.jp/)

Ishiwari Accouting Office
Ishiwari CPA office is a professional service firm which has provided a wide range of accounting, financial and tax consulting services to clients since 1990's. Our philosophy is to build close relationships with clients, meet each business needs and help them to achieve business objects by offering tailored solutions to our clients at the reasonable fee. We provide wide ranges of services including, Accounting, Tax advisory services, Business Startup & IPO support, Financial and Management Consulting, Payroll and Social insurance, and outsourcing services to both Japanese companies and Non-Japanese International companies.
Ishiwari CPA office provides services with Japanese and American companies operating in Japan. We are committed to provide the highest quality of professional services in order to add values to your business operations.

Name of office; Ishiwari CPA Office
Address; Takanawa OS Bldg 6F, 3-19-20 Takanawa, Minato-ku, Tokyo 108-0074, Japan
Phone; +81-3-3442-8004